Overview

The Loans screen allows users to manage employee loan information, including loan balances, repayments, and loan history.

Accessing the Loans Screen

  1. Open the Payroll app.

  2. Click Loans from the navigation menu.

Viewing a Loan

Users can view existing loan records to review details such as the loan amount, balance, repayment information, and loan history.

  1. Open the Loans screen.

  2. Select the relevant loan record.

  3. Review the loan details and repayment information.

Adding a Loan

Users can add a new loan record for an employee and enter the relevant loan and repayment details. Once the loan is added, it is automatically included in the employee’s pay run, ensuring the applicable repayment is deducted from their pay. 

  1. Open the Loans screen.

  2. Click Add Loan.

  1. Select the relevant employee.

  2. Enter the required loan and repayment details.

  3. Save the loan record.

Editing an Existing Loan

Users can update the details of an existing loan when changes are required, such as adjustments to the loan amount, repayment details, or other relevant information. This allows loan records to be kept accurate and ensures the correct repayment details are reflected in future pay runs. 

  1. Open the Loans screen.

  2. Select the loan you want to update.

  3. Click Edit.

  1. Update the required information.

  2. Save the changes.

Using Loan Take On

The Loan Take On feature can be used to add existing employee loans to the system, such as when setting up payroll or migrating loan information.

  1. Open the Loans screen.

  2. Select Loan Take On.

  1. Download the template.

  1. Enter or the required loan information.

  2. Review the details to ensure they are correct.

  3. Upload the spreadsheet