Overview
Employee profiles have been redesigned in the new KarbonPay experience to provide a clearer and more organised view of employee information.
Profiles are now grouped into dedicated sections, making it easier to access employee details, job information, documents, time off records, notes, and historical changes.
This article explains the key areas of an employee profile and how to navigate them.
Accessing an Employee Profile
Navigate to People > Directory.
Locate the employee using the search or filter options.
Select the employee's name to open their profile.
Employee Header and Avatar
The Employee Header is displayed at the top of the employee profile. It shows the employee's profile photo (avatar), name, and start date for quick identification and reference.
To add or update an employee avatar, click the Edit icon on the Change Image option and upload the desired photo.
Personal Information
The Personal Information section contains the employee's core personal details.
Depending on your permissions, you may be able to view and manage information such as:
Full name
Contact details
Date of birth
Address information
Other employee-specific details
Keeping employee information up to date helps ensure payroll and HR records remain accurate.
To add or update employee information, click Edit in the corresponding section, make the necessary changes, and then save your updates.
Emergency Contacts
The Emergency Contacts section stores details of individuals who should be contacted in the event of an emergency.
Information may include:
Contact name
Relationship to employee
Contact number
Additional contact details
Job Details
The Job Details section contains key employment information for the employee and serves as the primary area for managing their role within the organization.
Depending on your permissions, you may be able to view and update:
Employment status
Job title
Department
Manager
Start date
Compensation information
Pay period assignments
Self-Service access settings
Other employment-related details
This section is also where administrators can assign employees to a pay period and activate Employee Self-Service, allowing employees to access and manage their own information through the system.
Time Off
The Time Off section provides visibility into employee leave information.
Depending on your permissions, you may be able to view:
Leave balances
Leave history
Approved leave
- Email support